Below please find our policies and procedures. Click each title to read them, and again to close that section.
> rental agreement - terms & conditions
ACCEPTANCE. YOUR NAME HERE (hereinafter referred to as Lessee), agrees to the terms and conditions of this agreement in consideration for the rental usage of the PHOTOSPACE (hereinafter to as Lessor) facility and/or equipment as specified. Lessee agrees to the payment of all charges, fees, repair costs, and penalty fees.
RESERVATIONS/CANCELLATIONS. Reservations for facilities/equipment can be made online or over the phone or in person. Confirmed reservations are subject to a cancellation fee of 100% of the full rental rate and penalty fees, if applicable. Your deposit is 50% of the total rental fees. Your deposit is fully refundable if requested 15 days prior to the start of the day(s) you have reserved. If you cancel between 15 days and 10 days prior to your shoot, we will refund half of your deposit; if you cancel between 10 days and 5 days prior to the shoot, we will refund 25% of your deposit. No refunds will be processed for cancellations within 5 days of your booking. Any equipment being sub-rented for you by PHOTOSPACE is subject to any and all refund policies of the third-party companies from whence the equipment is rented.
RENTAL CHARGES. The minimum facility rental charge is a half-day charge. A half-day rental is a 5 hour period from time either 8am-1pm, 2pm-7pm, or 8pm-1am. Any facility overtime charges beyond the rental business hours specified herein will apply in 1 hour increments with a minimum of 1 hour at a cost of $50/hour. Overtime is subject to availability and should be scheduled in advance. The minimum equipment rental charge is one full day. All prices and specifications are subject to change without notice, most current rates are online at photospacedenver.com. Weekend equipment rentals beginning Friday and end Monday morning by 10:00am are charged for 2 days.
DEPOSITS. A deposit is required on all rentals. The deposit shall be in the form of one of the following: a) business check, b) Visa/MasterCard, c) cash retail value. Debit and check cards may not be used for security deposit. 50% of the total rental fee for all PHOTOSPACE facility and equipment is due upon reservation, the remaining 50% is due at the time the reservation begins. PLEASE NOTE: Any equipment being sub-rented for you by PHOTOSPACE will require 100% of the total fees as deposit. Proof of insurance coverage acceptable to Lessor may be required on some rentals. Lessee, by giving lessor deposit, authorizes the Lessor to use deposit for payment of rental charges, repair, replacement, services, goods, penalty fees, and/or any other payment owed Lessor by Lessee. All rentals require a clear photocopy of the front and back of a valid drivers license.
LOSS, THEFT, OR DAMAGE. The Lessee assumes entire risk of loss or damage to facilities and/or equipment during rental. Rental charges will continue during absence of equipment due to loss or damage. Any damage to or loss of equipment must be paid in full to Lessor on demand. Title to equipment and the right to, at any time, terminate lease and recover possession, if not returned on demand, remains with Lessor. All charges, including attorney's fees incurred in recovering equipment not returned on demand, remain with Lessee.
MALFUNCTIONS. Equipment is rigorously tested before being offered for rental. Nevertheless we strongly suggest the Lessee check out the equipment before accepting it. Our program of maintenance and inspection prevents most problems, but it is not possible even with the most meticulous inspection to duplicate all the conditions found in the field, nor is it possible to predict all failures. Lessor must be notified of any and all problems immediately. Failure to do so can result in a full rental charge.
SPARE BULB/INSTRUCTION BOOK POLICY. Equipment rental price includes bulbs. Spare bulbs are provided on request. There is no charge for the use of spare bulbs providing burned out bulbs are returned. A charge will be made for missing bulbs, broken bulbs or excessive burnouts. Instruction books will be supplied on request. Instruction books not returned will be charged for.
EXCLUSION OF WARRANTIES OF MERCHANTABILITY AND WARRANTIES OF FITNESS. LIMITATION OF LESSOR’S LIABILITY. Lessee warrants that Lessee or Lessee’s agent is trained and can utilize facilities and/or equipment. Lessee agrees that Lessor shall not be responsible for Lessee’s inability to utilize rented facilities and/or equipment for any reason including insufficient knowledge of the facilities and/or equipment. In the event Lessee is unable to utilize the equipment due to Lessee’s insufficient training or knowledge, or for any other reason, Lessee agrees to hold Lessor harmless from any damage or loss from the failure or inability to use the equipment. Lessee agrees that Lessor has no duty to instruct or train Lessee in the use of equipment, and that any information regarding the equipment is given as a courtesy and is not part of the rental agreement. Lessor reserves the right to refuse rental to any person, company or organization for any reason.
INDEMNITY. Lessee agrees to hold Lessor harmless and indemnify Lessor in the event of theft, injury, or other loss or damage arising from usage of Lessor's facilities or equipment. Lessee assumes all liability for any and all damage or loss whatsoever, and/or injury incurred, either directly or indirectly to his invitee, agent or employee as a result of using Lessor's facilities or equipment, and for personal property of lessee, invitee, or employee. Equipment is used at customer's sole risk. Lessor shall not be liable beyond the amount of any rental fees for any injury, loss, or damage suffered by customer, directly, indirectly, or consequentially, as a result of mechanical failure, casualty, unavailability of equipment, or otherwise.
FACILITIES. Studios are rented on an as is basis. Painting of cyclorama (cyc wall) is the responsibility of the lessee. No other surface in the facility may be painted other than the cyc wall. Painting may be done by Lessee at no charge subject to availability. Paint spraying is not allowed. Lessor will supply painting materials and the specific paint, at a per/gallon charge. Painting labor is available for an additional cost. Lessor's agent shall have the right to enter the rental area and take possession thereof at any time. Premises shall not be used for unlawful acts. No hazardous substances or materials shall be brought on the premises without written permission from Lessor.
REMEDIES. Lessee agrees to reimburse Lessor for all costs and expenses of collection of any amounts owed under this, or any other agreement Lessee has entered into with Lessor, including, but not limited to, reasonable attorney’s fees, penalty fees, and continuing rental and late charges at 1.75% per month.
RESERVATIONS/CANCELLATIONS. Reservations for facilities/equipment can be made online or over the phone or in person. Confirmed reservations are subject to a cancellation fee of 100% of the full rental rate and penalty fees, if applicable. Your deposit is 50% of the total rental fees. Your deposit is fully refundable if requested 15 days prior to the start of the day(s) you have reserved. If you cancel between 15 days and 10 days prior to your shoot, we will refund half of your deposit; if you cancel between 10 days and 5 days prior to the shoot, we will refund 25% of your deposit. No refunds will be processed for cancellations within 5 days of your booking. Any equipment being sub-rented for you by PHOTOSPACE is subject to any and all refund policies of the third-party companies from whence the equipment is rented.
RENTAL CHARGES. The minimum facility rental charge is a half-day charge. A half-day rental is a 5 hour period from time either 8am-1pm, 2pm-7pm, or 8pm-1am. Any facility overtime charges beyond the rental business hours specified herein will apply in 1 hour increments with a minimum of 1 hour at a cost of $50/hour. Overtime is subject to availability and should be scheduled in advance. The minimum equipment rental charge is one full day. All prices and specifications are subject to change without notice, most current rates are online at photospacedenver.com. Weekend equipment rentals beginning Friday and end Monday morning by 10:00am are charged for 2 days.
DEPOSITS. A deposit is required on all rentals. The deposit shall be in the form of one of the following: a) business check, b) Visa/MasterCard, c) cash retail value. Debit and check cards may not be used for security deposit. 50% of the total rental fee for all PHOTOSPACE facility and equipment is due upon reservation, the remaining 50% is due at the time the reservation begins. PLEASE NOTE: Any equipment being sub-rented for you by PHOTOSPACE will require 100% of the total fees as deposit. Proof of insurance coverage acceptable to Lessor may be required on some rentals. Lessee, by giving lessor deposit, authorizes the Lessor to use deposit for payment of rental charges, repair, replacement, services, goods, penalty fees, and/or any other payment owed Lessor by Lessee. All rentals require a clear photocopy of the front and back of a valid drivers license.
LOSS, THEFT, OR DAMAGE. The Lessee assumes entire risk of loss or damage to facilities and/or equipment during rental. Rental charges will continue during absence of equipment due to loss or damage. Any damage to or loss of equipment must be paid in full to Lessor on demand. Title to equipment and the right to, at any time, terminate lease and recover possession, if not returned on demand, remains with Lessor. All charges, including attorney's fees incurred in recovering equipment not returned on demand, remain with Lessee.
MALFUNCTIONS. Equipment is rigorously tested before being offered for rental. Nevertheless we strongly suggest the Lessee check out the equipment before accepting it. Our program of maintenance and inspection prevents most problems, but it is not possible even with the most meticulous inspection to duplicate all the conditions found in the field, nor is it possible to predict all failures. Lessor must be notified of any and all problems immediately. Failure to do so can result in a full rental charge.
SPARE BULB/INSTRUCTION BOOK POLICY. Equipment rental price includes bulbs. Spare bulbs are provided on request. There is no charge for the use of spare bulbs providing burned out bulbs are returned. A charge will be made for missing bulbs, broken bulbs or excessive burnouts. Instruction books will be supplied on request. Instruction books not returned will be charged for.
EXCLUSION OF WARRANTIES OF MERCHANTABILITY AND WARRANTIES OF FITNESS. LIMITATION OF LESSOR’S LIABILITY. Lessee warrants that Lessee or Lessee’s agent is trained and can utilize facilities and/or equipment. Lessee agrees that Lessor shall not be responsible for Lessee’s inability to utilize rented facilities and/or equipment for any reason including insufficient knowledge of the facilities and/or equipment. In the event Lessee is unable to utilize the equipment due to Lessee’s insufficient training or knowledge, or for any other reason, Lessee agrees to hold Lessor harmless from any damage or loss from the failure or inability to use the equipment. Lessee agrees that Lessor has no duty to instruct or train Lessee in the use of equipment, and that any information regarding the equipment is given as a courtesy and is not part of the rental agreement. Lessor reserves the right to refuse rental to any person, company or organization for any reason.
INDEMNITY. Lessee agrees to hold Lessor harmless and indemnify Lessor in the event of theft, injury, or other loss or damage arising from usage of Lessor's facilities or equipment. Lessee assumes all liability for any and all damage or loss whatsoever, and/or injury incurred, either directly or indirectly to his invitee, agent or employee as a result of using Lessor's facilities or equipment, and for personal property of lessee, invitee, or employee. Equipment is used at customer's sole risk. Lessor shall not be liable beyond the amount of any rental fees for any injury, loss, or damage suffered by customer, directly, indirectly, or consequentially, as a result of mechanical failure, casualty, unavailability of equipment, or otherwise.
FACILITIES. Studios are rented on an as is basis. Painting of cyclorama (cyc wall) is the responsibility of the lessee. No other surface in the facility may be painted other than the cyc wall. Painting may be done by Lessee at no charge subject to availability. Paint spraying is not allowed. Lessor will supply painting materials and the specific paint, at a per/gallon charge. Painting labor is available for an additional cost. Lessor's agent shall have the right to enter the rental area and take possession thereof at any time. Premises shall not be used for unlawful acts. No hazardous substances or materials shall be brought on the premises without written permission from Lessor.
REMEDIES. Lessee agrees to reimburse Lessor for all costs and expenses of collection of any amounts owed under this, or any other agreement Lessee has entered into with Lessor, including, but not limited to, reasonable attorney’s fees, penalty fees, and continuing rental and late charges at 1.75% per month.
> website policies
PRIVACY POLICY
We're committed to respecting your privacy and recognize your need for appropriate protection and management of personally identifiable information you share with us (any information by which you can be identified, such as name, address, and telephone number). That is why photospace has established a privacy policy, so that you can understand the care with which we intend to treat your information. In general, you can visit photospace.com without telling us who you are or revealing any personal information about yourself. We track the Internet address of the domains from which people visit us and analyze this data for trends and statistics, but the individual user remains anonymous. To protect your privacy, we have adopted the following principles:
Information: We want to give you information about our privacy policy and assure you that we take reasonable steps to see that it is followed within our company.
Personal Data: The only time we collect any personal information from you is when you begin interacting with us via one of the forms on the photospace.com web site. This information is for our internal use only, and your name, address and other personal information are never resold, given away, or used by any company or person other than photospace for any purposes. Use of your personal data by photospace is limited to keeping you informed of events here at photospace that coincide with interest you have expressed in our activities, and only with your permission.
Credit Card Information:: When you use a credit card to make an online booking at photospace.com your card information is never stored. All information transmitted during a credit card transaction is handled by Authorize.net one of the largest and most respected online transaction companies. Your data is encrypted to the highest standards of internet transaction security, and is used only for the purpose of that single authorized transaction and is never stored locally or remotely.
Accuracy: We do our best to maintain the accuracy of personal information you supply to us; we are working on tools that will allow you to review and update your information in the future.
Security: We take appropriate steps to protect the information you share with us from unauthorized access or disclosure.
Commitment: We are committed to privacy and follow the policies set forth by the Online Privacy Alliance, and we are actively involved in and support current industry initiatives to preserve individual privacy rights on the Internet. Personal data privacy is a new and evolving area, and photospace is evolving to meet these demands. Mistakes are possible; miscommunication is possible. If you have any comments or questions regarding our privacy policy, please contact us at studio@photospacedenver.com. We will address any issue to the best of our abilities. Thank you for your support of these policies and of photospace.
We're committed to respecting your privacy and recognize your need for appropriate protection and management of personally identifiable information you share with us (any information by which you can be identified, such as name, address, and telephone number). That is why photospace has established a privacy policy, so that you can understand the care with which we intend to treat your information. In general, you can visit photospace.com without telling us who you are or revealing any personal information about yourself. We track the Internet address of the domains from which people visit us and analyze this data for trends and statistics, but the individual user remains anonymous. To protect your privacy, we have adopted the following principles:
Information: We want to give you information about our privacy policy and assure you that we take reasonable steps to see that it is followed within our company.
Personal Data: The only time we collect any personal information from you is when you begin interacting with us via one of the forms on the photospace.com web site. This information is for our internal use only, and your name, address and other personal information are never resold, given away, or used by any company or person other than photospace for any purposes. Use of your personal data by photospace is limited to keeping you informed of events here at photospace that coincide with interest you have expressed in our activities, and only with your permission.
Credit Card Information:: When you use a credit card to make an online booking at photospace.com your card information is never stored. All information transmitted during a credit card transaction is handled by Authorize.net one of the largest and most respected online transaction companies. Your data is encrypted to the highest standards of internet transaction security, and is used only for the purpose of that single authorized transaction and is never stored locally or remotely.
Accuracy: We do our best to maintain the accuracy of personal information you supply to us; we are working on tools that will allow you to review and update your information in the future.
Security: We take appropriate steps to protect the information you share with us from unauthorized access or disclosure.
Commitment: We are committed to privacy and follow the policies set forth by the Online Privacy Alliance, and we are actively involved in and support current industry initiatives to preserve individual privacy rights on the Internet. Personal data privacy is a new and evolving area, and photospace is evolving to meet these demands. Mistakes are possible; miscommunication is possible. If you have any comments or questions regarding our privacy policy, please contact us at studio@photospacedenver.com. We will address any issue to the best of our abilities. Thank you for your support of these policies and of photospace.